Our expert list of questions to ask the best Austin wedding vendors at Ma Maison’s Open House

Attention, brides-to-be and all wedding enthusiasts! Are you just beginning the exhilarating journey of wedding planning and seeking the best Austin wedding vendors to put together your dream celebration?

Look no further, for you’ve stumbled upon a treasure trove of insights. As you wade through the sea of decisions, one event can provide you with a cornucopia of inspiration and guidance. Whether you have chosen Ma Maison as your wedding venue or another Hill Country wedding venue, please join us to meet and mingle with Austin’s elite wedding vendors.

Ma Maison’s Winter Fete Soiree, Wedding Open House, Hosted by Ma Maison, Designed and coordinated by Jennifer Ashford with the Altar Ego Weddings, and Melanie Richardson with Something to Celebrate. This unique opportunity offers an exclusive peek into the world of all things weddings, allowing you to explore the wonders of Wedding Venues in Dripping Springs like Ma Maison.

But before diving into this exciting adventure, let’s unlock the knowledge vault together.

Join us as we unravel the top questions to ask 7 different vendors that will are attending our Wedding Open House, right here at the best Austin wedding venue.

These preparation questions will help you create not just any wedding but a magical and memorable experience. So, if you’re curious about How to Create a Wedding Budget or the Average Cost of a Wedding in Austin, stay with us. This journey begins with your desire to craft an unforgettable celebration.

for the venue (Ma Maison)

Ask your Ma Maison/other venue representatives the following questions during your visit:

1. Can you accommodate my vision?

Start by discussing your dream wedding vision with your fiance. Ask if they have a specific theme, style, or cultural preference. Look at all of the spaces for ceremonies, receptions, and other activities. The venue’s aesthetics and ambiance should align with your vision, whether it’s a rustic countryside charm, an elegant ballroom, or something entirely unique. (You know! Like Ma Maison ~ French-inspired, classic, and “oh la la”, beautiful inside and outside with all of the beautiful gardens, fountains, and private sitting areas.)

2. Do you offer all-inclusive wedding packages?

At Ma Maison, we understand that planning your dream wedding can be a time-consuming and overwhelming process. That’s why we now offer all-inclusive wedding packages that provide you with the same level of personalized service and attention to detail you’d expect from a 5-star hotel. Our goal is to make your wedding planning experience as stress-free and enjoyable as possible, ensuring your special day is everything you’ve ever dreamed of. These are options, as many of our couples recently have been requesting assistance for various reasons. Your Dream Wedding, Tailored to You! Our all-inclusive wedding packages are designed to cater to your unique needs and preferences. Whether you have a limited budget or time or simply need vendor selection and allocation assistance, we’ve got you covered. Our over 40 years of designing and putting together beautiful weddings makes us prepared to bring your beautiful day to life!

3. What flexibility and customization options are available?

Every wedding is unique, and having the flexibility to personalize your event is vital. Ask about customization options for decor, lighting, and layouts. Inquire about any restrictions or guidelines concerning vendors, entertainment, and outside decorations. Understanding the venue’s policies on these aspects will help you tailor your wedding to your tastes and preferences.

for your caterer

Ask the Ma Maison Preferred caterers the following questions during your visit:

1. What is included in your catering package?

Understand exactly what is covered in the catering package and what additional services or items may come at an extra cost. Ask about the types of food and beverages included, the number of courses, and if they provide servers and bartenders. This will help you determine if the caterer’s offerings align with your budget and expectations.

 2. Can you accommodate dietary restrictions and special requests?

Many guests may have dietary restrictions or specific preferences, so it’s crucial to ask if the caterer can accommodate them. Inquire about vegetarian, vegan, gluten-free options or other dietary requirements. Additionally, if you have specific dishes or cultural cuisines in mind, discuss whether the caterer can customize the menu to reflect your tastes and cultural traditions.

3. What is your service style and timeline?

Discuss the caterer’s service style, whether it’s a buffet, plated meal, family-style, or food station. Clarify the timeline for food service, including the timing of appetizers, main courses, and desserts. Understanding the logistics and flow of the meal service can help you plan the schedule for your wedding day effectively.

for your wedding photographer

When meeting with a wedding photographer, it’s crucial to ask questions that will help you gauge their expertise and ensure they can capture your special day just the way you envision it.

Here are the top three questions to ask to find the best Austin wedding photographer for you:

1. Can you share your portfolio and references?

Request to see the photographer’s portfolio of past wedding work. This will allow you to assess their style, creativity, and the quality of their photographs. Pay attention to their ability to capture candid moments, emotions, and the overall storytelling aspect of their work. Additionally, ask for references from previous clients to gain insights into their professionalism, reliability, and client satisfaction.

2. What is your style for wedding photography?

Inquire about the photographer’s approach and philosophy when it comes to wedding photography. Discuss their preferred shooting style, whether it’s traditional, candid, documentary, or a mix of various styles. Understanding their approach will help you determine if it aligns with the vision you have for your wedding album.

3. How do you handle different lighting and weather conditions?

Weddings can take place in various settings and under different lighting and weather conditions. Ask the photographer how they adapt to these factors. Inquire about their equipment, lighting techniques, and backup plans for adverse weather. A skilled photographer should be prepared to handle any lighting or weather challenges to ensure your photos turn out beautifully.

for your wedding florist

When visiting during the Open House, look for our preferred floral designers to see about your wedding, it’s essential to ask questions that will help you understand their capabilities, style, and suitability for your special day.

Here are the top three things to ask to find the best Austin florist for your wedding:

1. Can you describe your floral design style and approach?

Begin by discussing the floral designer’s style and approach to wedding floral arrangements. Inquire about their design aesthetic, whether it’s classic, romantic, modern, bohemian, or any other style that resonates with you. Understanding their creative approach will help you determine if their designs align with your vision for your wedding.

2. What is your experience with similar weddings?

Ask the floral designer about their experience with weddings similar to yours in terms of size, theme, and venue. Request to see photos from past weddings they’ve worked on to assess their ability to create arrangements that match your vision. Experienced designers will understand how to make the most of your chosen venue and theme.

3. What is your pricing structure and availability?

Discuss the floral designer’s pricing structure, including their fees, deposits, and payment schedule. Make sure to clarify what their services include, such as consultations, delivery, setup, and breakdown. Additionally, inquire about their availability for your wedding date and any minimum order requirements they may have.

for your cake baker and desserts vendor

When meeting with a cake baker for your wedding, it’s essential to ask questions to help you determine their expertise and ensure they can create the perfect wedding cake for your special day.

Here are the top three questions to ask your baker or dessert vendor:

1. Can you provide examples of your cake designs and flavors?

Ask the cake baker to show you examples of their previous cake designs, ideally through a portfolio or photographs. This will give you a visual sense of their style and creativity. Additionally, inquire about the range of cake flavors and fillings they offer. Tasting samples can help you decide on the flavors that best suit your preferences.

2. How do you handle customization and dietary restrictions?

Discuss your vision for the wedding cake and ask the baker how they handle customization. Inquire about their ability to incorporate specific design elements, such as colors, themes, or personalized decorations. If you or your guests have dietary restrictions or preferences (e.g., gluten-free, vegan, allergies), ask if the baker can accommodate these needs and if there are any additional costs associated with customizations.

3. What is your pricing structure and delivery process?

Gain a clear understanding of the baker’s pricing structure for wedding cakes. Ask about the cost per serving, any additional fees for custom design work, and the payment schedule. It’s also essential to discuss the logistics of cake delivery and setup on your wedding day. Ensure that they are experienced in handling cake transportation and can coordinate with your venue for a smooth setup.

for your signs and stationery vendor

When meeting with a stationery designer for your wedding, it’s crucial to ask questions that will help you gauge their creativity, understand their process, and ensure they can provide you with the perfect wedding stationery.

Here are the top three questions to ask your stationery or signs vendor:

1. What is your design process and style?

Begin by discussing the stationer’s design process and their preferred style when it comes to wedding stationery. Inquire about the types of designs they specialize in: classic, modern, rustic, vintage, or custom creations. Understanding their design aesthetic will help you determine if it aligns with the look and feel you envision for your wedding stationery.

2. Can you show me samples of your work?

Ask the stationer to provide samples of their previous wedding stationery projects. This could include invitations, save-the-dates, place cards, and other elements. Examining their work in person will give you a better sense of the quality of their materials, printing techniques, and attention to detail. It will also help you visualize how your own wedding stationery might look.

3. What is the timeline and pricing for your custom stationery?

Discuss the stationer’s timeline for designing and producing custom wedding stationery. It’s essential to understand how far in advance you need to place your order to ensure timely delivery. Additionally, inquire about their pricing structure, including any design fees, printing costs, and minimum order requirements. This will help you budget for your stationery needs and plan accordingly.

for your transportation and getaway vehicle vendors

When inquiring about transportation services for your wedding, it’s essential to ask questions that will help you assess the company’s reliability, flexibility, and ability to meet your specific needs.

Here are the top three questions to ask your potential transportation company:

1. What types of vehicles to you offer, and what is their capacity?

Begin by discussing the types of vehicles available for your wedding transportation. Inquire about the sizes and capacities of these vehicles, such as limousines, buses, or classic cars. Understanding the options will help you choose a vehicle that accommodates your wedding party and guests comfortably. Additionally, ask if they have any specialty vehicles that might match your wedding theme or style.Always check with local road ordinances for weight and size limitations as well.

2. What is your booking and cancellation policy?

Understand the company’s booking process, including deposit requirements, payment schedules, and any contract details. Inquire about their cancellation policy and ask about potential refunds if you need to change your plans due to unforeseen circumstances. Clarify any penalties or fees associated with changes or cancellations to avoid any surprises.

3. How will you coordinate the transportation on our wedding day?

Discuss the logistics of how the transportation company will coordinate the services on your wedding day. Ask about the timeline for pickups, drop-offs, and any potential stops along the way. Inquire about how they handle delays and what measures are in place to ensure punctuality. It’s crucial that the transportation company can provide a smooth and stress-free experience on your special day.

for the master of ceremony, DJ, bands, music, and entertainment

When considering hiring a band or DJ for your wedding, it’s essential to ask questions that will help you evaluate their experience, style, and ability to create the perfect musical atmosphere for your celebration.

Here are the top three questions to ask to find the right musician/entertainment professional for your Austin wedding:

1. Can you provide examples of your work and references?

Begin by asking the band or DJ to share examples of their past performances or mixes. Listen to their music or watch videos of their live performances to get a sense of their style and talent. Additionally, request references from previous clients to learn about their professionalism, reliability, and ability to keep the dance floor alive. Hearing from others who have hired them can provide valuable insights.

2. What is your approach to music selection and customization?

Discuss the band or DJ’s approach to music selection and customization. Inquire about their willingness to tailor the playlist to your preferences and any specific songs you want for key moments (e.g., first dance, entrance, exit). Ask if they take requests from guests and how they handle those requests. Understanding their flexibility and willingness to personalize the music will help ensure your wedding has the perfect soundtrack.

3. How do you manage sound, equipment, and set-up logistics?

Understand the logistical aspects of the band or DJ’s services. Ask about their equipment, sound setup, and any special requirements they may have. Discuss their experience with your chosen venue and whether they can handle the technical aspects seamlessly. Inquire about the timeline for their set-up, soundcheck, and any potential backup plans in case of technical issues.

By asking these questions, you’ll gain insights into the band or DJ’s musical style, adaptability, and professionalism, helping you select the right entertainment option to create a memorable and enjoyable atmosphere for your wedding celebration.

Something extra, fun, or fancy.

Everyone wants their wedding to be the most memorable as well as fun, so choosing something extra or unique for your wedding can add a special touch and create memorable moments.

If you want inspiration for some of these details, check out our Pinterest account for ideas!

Here are the top three things to consider when deciding on an extra element for your wedding:

1. Relevance to your theme or vision:

Ensure that the “something extra” that you choose aligns with the overall theme and vision for your wedding. Whether it’s llamas, beer donkeys, a hot air balloon ride, helicopter departure, a live artist, a special late-night bite,  send off snack or a content creator, it should enhance the atmosphere and contribute to the experience you want to create. The chosen element should feel cohesive and not out of place in the context of your celebration.

2. Your guest experience and comfort:

Consider the comfort and enjoyment of your guests. While unique additions can be exciting, make sure they are suitable for your guests’ preferences and needs. For example, if you choose a hot air balloon ride, be mindful of guests who may have mobility issues or fear of heights. Ensure that safety and accessibility are a priority when incorporating any extraordinary element into your wedding.

3. The logistics and budget:

Evaluate the logistics and budget associated with the chosen extra. Determine if it fits within your overall wedding budget, accounting for any additional costs, such as permits, transportation, or specialized services. Also, assess the logistical requirements, such as space, timing, and coordination, to ensure a seamless integration into your wedding day.

Ultimately, the key is to select something extra that adds a unique and meaningful dimension to your wedding while considering how it complements your theme, enhances the guest experience, and fits within your logistical and budgetary constraints.

for your wedding event design & coordinator

Last but definitely NOT least, are what are the top three questions to ask a wedding & event designer-coordinator. When inquiring about a wedding designer and coordinator’s services for your wedding, it’s crucial to ask questions that will help you assess their expertise, approach, and ability to bring your vision to life.

Here are the top three questions to ask your wedding event design and coordinator:

1. Can you describe your approach to wedding design and coordination?

Begin by discussing the wedding designer and coordinator’s approach to creating and executing weddings. Inquire about their design aesthetic, planning philosophy, and their ability to tailor their services to your specific vision and needs. Understanding their approach will help you determine if it aligns with your style and goals for your wedding day.

2. What services are included in your packages, and can you customize them?

Ask for a detailed breakdown of the services included in their packages, such as design, planning, vendor coordination, timeline management, and day-of coordination. Inquire about their flexibility in customizing their services to match your requirements. Understanding the scope of their offerings and their willingness to adapt to your unique needs is essential for a successful collaboration.

3. Can you share examples of past weddings you’ve designed and coordinated?

Request to see examples of weddings the designer and coordinator have previously worked on. This could include photographs, portfolios, or testimonials from past clients. Examining their past work will give you a visual sense of their style, attention to detail, and ability to bring couples’ visions to life. It will also provide insights into their level of expertise and the quality of their work.

By asking these questions, you’ll gain a better understanding of the wedding designer and coordinator’s style, services, and experience. This information will help you make an informed decision and ensure that your wedding planning and design process is in capable hands, resulting in a beautiful and smoothly executed celebration. And as luck would have it, Ma Maison is very fortunate to have Jennifer Ashford with Altar Ego Weddings & Events and Melanie Richardson with Something to Celebrate as our lead and trusted partners to help not only Ma Maison, its preferred vendors, but also YOU to discover and materialize that dream wedding.

Please come and visit all of the Austin wedding vendors that are preparing an amazing event for you to see, sip, and share with all things weddings and design.

Sign up for our open house today! Space is LIMITED and the deadline is fast approaching. We and the other amazing Austin wedding vendors will see you there!

Interested in booking your dream wedding at Ma Maison? Contact us for a tour today!