From the Desk of Your Fairy Wedmother

AI makes wedding planning faster, easier, and surprisingly personal, with just a few clicks.

At Ma Maison, couples are using smart tools to simplify planning. From custom timelines to managing RSVPs, AI can help you stay organized without the full cost of a traditional planner.

This guide will show you how to create your own AI wedding planner assistant step-by-step, from the tools to use to how to prompt them correctly. Whether you’re weeks into planning or just said “yes,” you’re about to save yourself serious time and stress.

Why AI Wedding Planning Is Taking Off

AI doesn’t mean giving up control; it means gaining clarity.

Planning a luxury wedding can feel like juggling a multitude of details at once. From budgeting and timelines to vendor communication and inspiration boards, couples often turn to full-service planners for support. However, AI is now becoming the go-to assistant.

Here’s why it’s trending:

• Affordability – Tools like ChatGPT, Notion AI, and Canva Magic Write offer free or low-cost support.
• Speed – Get timelines, vendor questions, and email drafts in minutes.
• Customization – Your AI assistant works with your preferences, theme, and timeline.
• Privacy – You can brainstorm and plan without judgment or outside opinions.

At Ma Maison, we’ve watched couples integrate AI into their journey, and still create deeply personal, beautifully designed weddings.

What an AI Wedding Planner Can Do

Let’s break down what your virtual assistant can help with. Think of it as a digital co-pilot, not a replacement for your creative vision.

✨ Vision & Style

• Help define your wedding vibe with guided prompts
• Suggest color palettes and design themes
• Create mood boards in Canva or Pinterest using AI-generated content

📋 Planning & Logistics

• Draft wedding timelines, to-do lists, and checklists
• Suggest ideal planning milestones based on your date
• Help write vendor questions and proposal emails

💌 Communication

• Write and proofread emails to vendors and guests
• Create thank-you note templates or ceremony scripts
• Draft seating chart logic or guest communication plans

🧠 Decision-Making

• Help you compare pros/cons between vendors
• Guide budgeting and estimate vendor ranges
• Assist with RSVP tracking, menu selections, or registry setup

Step-by-Step: Build Your AI Wedding Planner

Let’s walk through how to set up your own assistant, even if you’re not tech-savvy.

Step 1: Choose Your Tools

Start with easy, beginner-friendly apps:

Tool	What It Does
ChatGPT	Answer planning questions, write timelines, draft emails
Notion AI	Organize timelines, tasks, and planning notes
Canva Magic Write	Create visuals and write content for invites or signage
Milanote	Organize your mood board and vendor info visually
Trello + AI Add-ons	Create drag-and-drop wedding planning boards

FairyWedmother Tip: Most of these tools are free or offer free tiers that are more than enough for planning your dream day.

Step 2: Set Up Your AI Profile

Tell your AI assistant about you! Copy and paste this template into your chosen tool (like ChatGPT):

“You are my AI wedding planner assistant. I’m planning a wedding at Ma Maison, a romantic venue near Austin, TX. My wedding date is [insert date], and we’re hosting around [insert number] guests. Our vibe is [boho, elegant, timeless, romantic, etc.]. We want help organizing timelines, vendor communication, decor ideas, and staying within our budget.”

This sets the tone. AI tools work best with context, just like a real planner would.

Step 3: Start with These Prompts

Now that your assistant is “hired,” try these powerful starter prompts:

• “Create a 12-month wedding planning timeline for a wedding at Ma Maison with 120 guests.”
• “Help me compare two wedding photographers: one costs $5,000 and the other costs $3,200. What should I ask?”
• “Write an email to a florist requesting a romantic, seasonal floral proposal.”
• “List 5 interactive guest experiences that would elevate our reception.”
• “Give me a checklist for everything to do 3 months before the wedding.”

TIP: The better your prompt, the more helpful your AI assistant becomes. Don’t be afraid to tweak or repeat questions in different ways.

Step 4: Organize Everything in One Place

Use Notion, Google Drive, or Milanote to keep your AI-generated content in one dashboard. Here’s what to include:

• Timeline & checklists
• Budget planner
• Vendor contact sheet
• Email drafts
• Mood board & color palette
• Ceremony script
• Seating chart notes

Step 5: Collaborate with Real Humans

AI is your assistant, not your decision-maker.

Once you’ve brainstormed ideas or outlined your plan, review with:

• Your partner
• Your vendors (florist, photographer, planner)
• The Ma Maison team (we love helping!)

We’ve seen the best results when couples bring their AI-generated documents and use them as conversation starters.

Sample AI-Generated Wedding Timeline

Here’s what your AI assistant might create:

Wedding Day: Saturday, October 10, 2026
Venue: Ma Maison
Guest Count: 100

Time	Activity
12:00 PM	Toasts (Father of the Bride, Best Man, Maid of Honor)
2:30 PM	Photographer arrives / flat lay shots
3:30 PM	First look in the Green Cathedral
4:30 PM	Family portraits
5:30 PM	Ceremony in the Grove
6:00 PM	Cocktail hour in the Trellis
7:00 PM	Grand entrance + first dances
7:30 PM	Dinner service begins
8:15 PM	Toasts (Father of Bride, Best Man, Maid of Honor)
8:45 PM	Cake cutting
9:00 PM	Dance floor opens
10:45 PM	Private last dance
11:00 PM	Sparkler send-off
12:00 AM	All vendors out per Ma Maison policy

This is just a starting point, and yes, your AI assistant can add cultural elements, religious rituals, or personalized moments.

Real Couple Example: AI x Ma Maison Magic

Meet Liz & Devin
They planned their entire Ma Maison wedding using ChatGPT, Pinterest, and Canva.

• Used AI to draft their ceremony script
• Created a custom budget worksheet
• Wrote vendor emails in under 10 minutes
• Generated a color palette based on their favorite season (early fall)
• Designed signage with Canva AI and printed it with Minted

Liz said, “It felt like having a planner in my pocket. I still made the decisions, but it helped narrow things down when I was overwhelmed.”

Ready to use AI to plan your dream wedding?

Start by booking a tour at Ma Maison, where elegance meets innovation.

• ✨ Looking for a venue that blends timeless luxury with a fresh perspective? Book a private tour of Ma Maison
  
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Did you know…when you choose a locally owned wedding venue, you are helping to develop and improve the local economy? It’s true, your locally owned wedding venues are small business owners who not only create hundreds of jobs for the local wedding industry every year, but also actively support our local economy. Please consider a locally owned venue; you can find locally owned wedding venues featured on this wedding venue map.

Photo Credits: Two Fish Photography